BYLAWS
Revised and Updated October 24, 2025
ARTICLE I – NAME
The name of this organization shall be the DAVIS WOMEN’S GOLF CLUB, Northern California Golf Association (NCGA). (Per General Membership vote 9/13/17)
ARTICLE II – PURPOSE
The purpose of this club is to promote the sport of golf; to conduct tournaments within the club; to cooperate with other groups in furthering tournament competition, all in accordance with the following by-laws and the Rules of Golf as approved by the U.S.G.A.
League shall utilize the Tournament Management Software, for tournament play, Member Planet for member directory, in order to coordinate with NCGA. The Tournament Chair and/or the Handicap Chair must be Handicap Certified by NCGA.
ARTICLE III – MEMBERSHIP
Membership shall be open to any women interested in playing golf and meeting the criteria set forth in the Operating Procedure. Each member in good standing may have one vote. No member may vote by proxy.
ARTICLE IV – OFFICERS
Section 1. The elective officers of this organization shall be Captain, Tournament Chair, Handicap Chair, Secretary, Treasurer, NCGA Representative, Membership Chair, Rules Chair and Media Relations Chair.
Section 2. The officers shall be elected in September of each year or as close to September as possible, to serve for one year, January 1 to December 31.
ARTICLE V – DUTIES OF OFFICERS
Section 1. The Captain shall preside at all meetings; exercise general supervision over the affairs and activities of the club; see that the by-laws and such rules and regulations adopted by the club are enforced; appoint chairs of the three standing committees (Social, Awards, and Nominating per Article X Committees section 1.); and appoint chairs of any other committees as necessary to carry on the activities of the club.
Section 2. The Tournament Chair shall schedule weekly play and record the results in a Tournament Management software system. She shall supervise all tournaments held by the club and with the assistance of the Handicap Chair shall select committee members to organize special tournaments. In the absence of the Captain, the Tournament Chair shall preside at all meetings and otherwise perform the duties of the Captain. The Tournament Chair or incoming Tournament Chair will be responsible for planning the calendar for the following year She may also be assisted by the Handicap Chair.
Section 3. The Handicap Chair will have the authority to correct members’ scores, if necessary. She will be responsible for entering NCGA new member data or changes in member information in Member Planet. She will be knowledgeable of the Tournament Management software and will assist members with technical support of the Tournament Management software, Member Planet and NCGA matters. In the absence of the Tournament Chair, she will conduct the weekly tournaments.
Section 4. The Secretary shall keep a record of the proceedings of all meetings; attend to mailing and posting of notices; perform all duties incident to the office of Secretary; and such duties as may be assigned to her by the Captain.
Section 5. The Treasurer shall collect all monies due; keep accurate accounts showing the financial condition at all times; deposit and disperse funds as necessary on approval of the Captain and/or Board of Directors. She shall provide a current list of paid membership to the Tournament Chair and Handicap Chair by October 31st.
The Treasurer will provide all necessary documents for an auditor to complete an annual audit to be in compliance with non-profit requirements. The Board of Directors will confirm the individual auditor. (Per General membership vote 8/1/2018)
Section 6. The Membership Chair shall process applications for membership. If attested scorecard accompany the application, they will go to the Handicap Chair. The Membership Chair shall provide each new a DWGC handbook, which includes information about the membership, tournaments, events and the website address for DWGC. The Membership Chair shall maintain a current membership list including addresses, phone numbers, and email addresses. Membership will get the listing from the Treasurer at the beginning of each year and update accordingly.
Guest Statement: Non-members will be able to play three (3) times in a calendar year, not including Guest Days.
Section 7. The NCGA Ambassador shall be responsible for NCGA team play participation and direction, posting and informing the club of area play days, major tournaments, and NCGA or USGA actions affecting the club; and any pertinent information regarding the area or club in the NCGA executive board minutes. She shall assist in the conducting of a NCGA play day or tournament at her home course, and encourage members to participate in the play days, tournaments, and workshops held by NCGA. She shall guide members to report holes-in-one made to the NCGA office.
Section 8. The Media Relations Chair shall be responsible for the preparation, update and publication of the DWGC handbook. Media Relations shall maintain and update the DWGC website information. Media Relations may recruit other members to develop and coordinate such duties. Media Relations Chair will also serve as a third back up for Golf Genius, assisting the Tournament Chair and Handicap Chair as needed.
Section 9. The Rules Chair will update the membership on all local course, league and USGA/NCGA rules. She will render decisions on rules questions using the guidelines of local, league and USGA/NCGA “Rules of Golf” book. The Rules Chair will apply consistent rulings on Major tournaments and all weekly tournaments along with the Tournament Chair, Captain and course management, as deemed necessary. Rules Chair will consult with USGA/NCGA whenever necessary to apply correct rulings if not able to render a decision regarding a ruling, when all of the above have been consulted with no clear result. Event Coordinators will follow the Conditions of Competition guidelines and seek input from the Rules Chair as needed.
Section 10. Officers Responsible for the annual review/update and alignment of the DWGC By-Laws and Operating Procedures will consist of the current Captain, Tournament Chair and Secretary and any other Board Member as deemed appropriate. The annual review/update and alignment will be completed by November 30 of each year. (Per Board of Directors action August 2018) (Note: By-Laws Amendment procedures see ARTICLE XII)
Section 11. The Board of Directors will determine the up-coming membership dues for DWGC no later than August 31 annually. This provides 30-day notice to the membership regarding dues for the upcoming year.
Dues are payable and due from October 1 thru 31. After November 1st, a penalty of $10.00 will be assessed (see Article IX- DUES and Operating Procedure II. DUES)
ARTICLE VI – BOARD OF DIRECTORS
Section 1. The club shall be governed by a Board of Directors, consisting of the Captain, Tournament Chair, Handicap Chair,Secretary, Treasurer, NCGA Representative, Membership Chair, Rules Chair, Media Relations Chair and Past Captain as an ex-officio member.
Section 2. In the event of a vacancy in an office, the Captain shall appoint a member in good standing to fill the vacant office for the remainder of the year with the approval of the Board of Directors.
ARTICLE VII – MEETINGS OF THE MEMBERSHIP
Section 1. The annual meeting shall be held in December at which time the new officers shall be installed.
Section 2. A general membership meeting will be held on the first Wednesday of September or as close to this day as possible, at which time the officers for the following year will be elected. Nominations to be made by the nominating committee will be posted at the General Membership meeting, the first Wednesday of August.
Section 3. Other general meetings will be called by the captain, as needed, and shall be held on a regular day of play at the time and place as directed by the captain. The captain must call a meeting on the request of ten members of the club, or of three or more members of the Board of Directors.
Section 4. Fifteen members shall constitute a quorum for the purpose of transacting business.
ARTICLE VIII – MEETINGS OF THE BOARD OF DIRECTORS
Section 1. Captain shall manage and control the affairs and business of the club, and recommend rules and regulations or changes as necessary. The Captain must call a meeting upon the request of three Board Members.
Section 2. A majority of the Board of Directors shall constitute a quorum. Five or more members of the Board of Directors shall constitute a quorum.
Section 3. The Captain shall vote only in the case of a tie vote.
Section 4. Past Captain as an ex-officio member shall serve in advisory role only and does not have voting rights.
ARTICLE IX – DUES
Section 1. The dues for members shall be established by the Board of Directors for a twelve-month period, January 1 through December 31 of the following year.
Section 2. Annual dues are payable on or before October 1.
Section 3. Members whose dues are unpaid by November1st shall be assessed a $10 penalty to be reinstated.
Sections 4. Delinquent golfing members shall not be eligible to enter tournaments until reinstated upon payment of dues and penalty.
Section 5. Dues shall cover NCGA dues, current operating expenses and other expenses authorized by the Board of Directors. For new members, full payment in October of NCGA dues covers January 1-December 31 of the following year. (See Operating Procedures)
ARTICLE X – COMMITTEES
Section 1. The standing committees shall be as follows: Social, Awards, and Nominating.
Section 2. The Social Committee Representatives shall arrange all social events, including decorations and food.
Section 3. The Awards Committee shall select and purchase appropriate awards based upon information received from the Tournament Chair, the Handicap Chair, and the Captain, or at the approval of the Board of Directors.
Section 4. The Nominating Committee, consisting of a minimum of 3 current members, shall provide a slate of officers to be nominated at the August General Membership Meeting.
ARTICLE XI – PARLIAMENTARY AUTHORITY
Robert’s Rules of Order, Newly Revised, when not inconsistent with the By-Laws, shall regulate the conduct of this group.
ARTICLE XII – AMENDMENTS
The By-Laws may be amended at any meeting by an affirmative vote of two-thirds of the members present, provided notice of such meeting shall have been given to each member by means of telephone or e-mail at least thirty days prior to such meeting.
Note:
Announcement and copy of proposed By-Laws document with changes highlighted sent to DWGC General Membership, via current email on record to ensure 30-day notice requirements for action to be taken by General Membership vote.
Membership approved October 23, 2025
Davis Women's Golf Club 