Updated October 24, 2025
General guidelines are to be updated as necessary at a Board or General Membership Meeting.
I. MEMBERSHIP and HANDICAP
Eligibility to join the DWGC league, potential new member must provide either an established handicap/GHIN number OR proof or 54 holes played with an maximum allowable index of 54.0. which is in accordance with the World Handicap System. Two 9-hole cards may be used in lieu of one 18-hole card.
New members who join in October-December will pay their dues for the following year. They will not be entered into Member Planet until January. At such time, they will become members of NCGA. During regular play dates from October-December they will participate in sweeps.
II. DUES
A. Dues shall be for a 12-month period, January 1 through December 31. DWGC annual dues will be the total of NCGA dues and an amount for local dues. NCGA dues are the same amount for the entire calendar year. However, the local dues will be pro-rated: If a new member joins after July 1, the local dues pro rata portion will be 50% of the local annual dues. The NCGA dues cover January 1 – December 31 of the following year. (See Bylaws Article IX, section 5)
| Month Join | NCGA Dues | Local Dues |
| January-June | 100% | 100% |
| July-September | 100% | 50% of DWGC dues |
| October-December For the following year | 100% | 100% |
B. Annual Dues are due on or before October 1st. A penalty of $10.00 will be assessed after November 1st.
III. MAJOR DWGC TOURNAMENTS
A. HANDICAP, CLUB CHAMPIONSHIP and ACE OF THE YEAR shall be stipulated as major tournaments.
* Entry fees shall be established by the chair of each tournament. Refunds will not be given after the estblished deadline.
* All funds collected and allocated for tournaments shall be used for prizes and awards. (Exceptions are those events for which a line-item budget is allocated for decorations such as Holiday party and Guest days.
* Eligibility requirements for major tournaments:
1. Must be a member of DWGC for at least sixty days prior to the first day of the month in which the tournament is held and have an official USGA index. The index may not exceed 40.4. Players with an index higher than the 40.4 may play but play at the rate of 40.4.
2. Four (4) games with DWGC must have been played within the past three (3) months, prior to the major tournament.
3. No eligibility requirement shall be waived for any major tournament.
* Rules and Regulations and all other conditions shall be published and posted at least two (2) weeks in advance of the tournament.
B. ACE OF THE YEAR is also a lined item budgeted for the purses of $25.00 each for Low Gross and Low Net. Aces of the Year are awarded at the Holiday/End of the year celebration.
IV. NCGA Tournaments:
A. NCGA Tournament of Champions. DWGC may be represented by four DWGC members per guidelines and criteria of the NCGA. There will be no substitutions. Entry fees up to $250 will be paid by DWCG. The following individuals will attend the Tournament of Champions. The overall lowest Gross and Net player and the 2nd place Gross and Net players of the DWGC Club Championship Tournament (at the discretion of NCGA advisories). (12/29/2011 Board Meeting)
B. NCGA Team Play Tournament players will include a team of four DWGC members: First the two lowest gross players are identified and then the two lowest net who must participate in two out of three DWGC qualifying tournaments as identified by the DWGC’s NCGA Representative. The selected four-some must commit to playing on all days of the NCGA Team Play Tournament wherever it is held in northern California. If the DWGC team does well in the first, one-day qualifying Tournament, they will proceed to the final two-day Tournament at a time and place determined by NCGA. The DWGC budget will be based on the historical cost from the prior year. The league will cover the entry fees and registration for the Team Play event. Practice rounds, transportation, lodging and food will not be covered by the club budget. Winners will receive prizes determined by NCGA.
V. SPECIAL EVENTS
A. Special Events include the Ham, Turkey and Booze Shoots, Super Guest Day, Better Ball Tournament and special luncheons/parties. A player may receive a refund if they request it prior to the established deadline.
B. Chairpersons of these events will follow the fund management procedures:
1) When participation fees are collected, give a Receipt Log and the funds collected to the
Treasurer.
2) After the event, submit an Activities & Events Log with supporting receipts to the Treasurer for reimbursement. NOTE: The Activities and Event Log are available from the Treasurer, copies are also in each event planning binder and available on the DWGC website.
3) All funds collected and allocated for events shall be used for prizes/awards.
(Exceptions are those events for which a budget line is allocated for decorations such as holiday party and guest days)
C. NCGA Rules state that cash cannot be awarded. Consequently, Pro Shop credit, gift certificates or prizes are the options for awards.
VI. AWARDS
A. One pin for first birdie or eagle will be awarded to a member: upon the day of occurrence when possible.
B. Annual Awards
1) To be eligible for annual awards (most improved, most birdies, most chips, least putts, pro points, etc.) one must be a current member of DWGC. To be eligible for the annual low putt award, a member must play a minimum of four games on PPP days.
2) Competitors for ACE of the YEAR shall be the “Ace of the Month” players from November 1
through October 31. This is the low gross and low net players from each month.
C. Major Tournament Awards
1) Handicap Tournament winner will receive a medallion at the Holiday party, and the tournament purse at the conclusion of the Tournament.
2) Ace of the Year winners, Gross and Net, will receive a medallion, certificates and money on the books at the Holiday Party.
3) Club Champion will receive a medallion at the Holiday party a medallion and the tournament purse at the conclusion of the tournament.
4) Most improved player will receive a medallion, certificate and the money on the books at the Holiday party (Board of Director’s Minutes 3/6/13)
VII. GENERAL
A. WednesdayPlay Days – minimum of 12 players must participate for tournament status for awards.
B. The Captain shall be given a gift of appreciation at the Holiday party. Cost shall be covered by dues.
C. Hole-in-one Insurance ($3.00 per person) shall be awarded for “ACE” on the DAVIS GOLF COURSE during tournament play. (Participation is OPTIONAL). The hole in one player will pay for drinks of all players playing the day of her Hole in One. Drinks are up to $3.00 for any drink. Any player who wants a drink in excess of $3.00 will pay the balance of the excess cost. The balance of the money from the Hole in one insurance goes to the lucky Hole in One player. If there is a shortfall in the insurance fund, the cost will fall on the player with the Hole in One.
D. On PPP days, anytime a player picks up, and “X” out, the player is disqualified. General membership voted 2/15/2017) However on a Regular play day a player may pick up at 10 on a specific hole to speed up play, as “Mercy” rule, and still be in sweeps. (6/24/2020 Rules Committee).
E. Raffles sponsored by DWGC (except the Holiday raffle) will allocate 50% of proceeds for raffle prizes and 50% for Club donations to be decided by a Board vote annually based on written recommendations from membership.
F. Cell phone GPS units may be used on the course. Cellular phone call may be used before the 1st hole, between the 9th and 10th hole, after the 18th hole. Use of cell phone under special circumstances includes family emergencies or need to respond to timely issues. As a courtesy, set cell on vibrate when expecting a call. (Added 6/15/13 by the Board of Directors). Additionally, Cell phones cannot be used to play music during the round of golf and ear buds are not allowed during DWGC play.
G. A line item (Budget) is included of giving $100.00 annually to the Junior Golf in honor of Nellie Lowe. (Per General membership vote 8/5/15).
H. All free relief within one club length no closer to the pin from yardage marker bushes. (Per General Membership vote 2/15/2017)
I. Winter Rules shall be in effect from November 1st to April 1st and at the discretion of the Tournament Chair. (Per membership vote 8/6/2025)
J. Match Play will be played at least once per year. This will be determined by the Tournament Coordinators and the Tournament Chair. (Per membership vote 8/2/23).
Note: Announcement and copy of proposed Operating Procedures document with changes highlighted sent to DWGC General Membership via their email addresses on record, to ensure 30-day notice requirements for action to be taken by General Membership vote. Updated and Revised Operating Procedures adopted and voted upon by the DWGC General Membership on October 23,2025
Davis Women's Golf Club 